IFSM 438 ITP-6 - Consolidated Project Management Plan
- university-of-maryland / IFSM 438
- 07 Oct 2018
- Price: $100
- Other / Other
IFSM 438 - Authentic Assessment
Integrated Team Project (ITP) Master Document
Project Descriptions
(PMBOK 2, 3.5-3.7, 9)
Addresses Course Outcomes #4d, 1a, and 6f
Please be
sure to read the Team Contribution Assessment and Grading of Team Assignments
and the Project Documentation Requirements sections of this ITP Master
Document.
Assignment for the ITP-6 Project Deliverable
Review your previous deliverables assignments
and the assignments from the other teams in the Shared Learning Environment
Discussions.
Prepare a consolidated Project Management Plan / Proposal (PMP)
that consolidates and summarizes each of the ITP deliverables.
The final deliverable assignment posting should only include the project
plan, the presentation and the MS Project (.mpp) file:
1. An updated MS Project (.mpp) with schedule,
durations, dependencies, resources, and costs.
o
The Consolidated Project
Plan includes a full MS Project (.mpp file with the WBS with inputs that
have resulted from the weekly ITP assignments. The MS Project (.mpp) file
should be updated based on lessons learned, instructor's comments, improvements
resulting from sharing and looking at the work of other teams.
2.
A complete,
consolidated project plan document (in a format/structure from
the textbook, from www.pmi.org, or from other valid
research) including all relevant project information and all information from
previous ITP deliverable documents.
o
All project information
must be included within the Word document. All of the ITP assignments from
this semester should be updated and improved based on learning through the
semester. You
may use any number of features to include the updated assignments,
including Appendices or embedded documents, among several other possibilities,
but all appendices/documents should reflect the changes you’ve experienced
through the semester. Please note that
the full documents should not be part of the main body of the Project Plan.
They are supporting documents only. For example, one embedded or appendix
should be an updated Excel spreadsheet Risk Register for all
major tasks and at least 2 sub-tasks and 2 sub-sub tasks. Another appendix should be an updated
and expanded version of your project charter that
summarizes the project, given what you know now. (For instance, as
but one example, any changes in project schedule, costs, and scope since the
original draft of the charter should now be reflected in the updated charter.)
o
The Consolidated Project
Plan consolidates, discusses and summarizes each of the ITP
deliverables plus additional information that would be included in a project
management plan. The consolidated plan, with the exception of
the MS Project (.mpp) file, must summarize each of the ITP documents
(schedule, major resources, major risks, cost, etc.) in the text of the
document. The final consolidated plan should discuss what the
project is, what is required to meet the needs of the bakery, how information
was gathered and presented, and information that will help the company and the
client or executive sponsor). Documents to support the SUMMARY should be added
as Appendices – either in full or embedded
(preferable).
o
The Plan and documents should reflect improvements through the
semester from the instructor's comments, sharing the projects of the other
teams, additional text readings and additional research, and other lessons
learned.
o
The Consolidated Project Plan must include at least a paragraph that
describes which project documents/assignments were changed, updated and/or
improved, how, and why. If, for
example, the team made changes to the Resources, the team might indicated that
they saw another team that included a resource that had not been considered
yet. This paragraph (or more) is mandatory!
o
The consolidated plan
should include references used (with appropriate citations) to gather the
information.
o
Some sections to consider
for inclusion in the Consolidated Project Plan are:
o
A title page
o
The executive summary (with
appropriate changes) of the project proposal and plan.
o
The scope, cost and
schedule (early in the document!)
o
Business requirements for
the project and system, and reason for undertaking the project (problem
statement) should be included.
o
Clear and complete scope
statement should be included; what is IN scope and what is out of scope.
o
Objectives, constraints,
and assumptions should be included.
o
Participants (project team
AND stakeholders) along with their roles should be listed.
o
Project background should
be provided.
o
Technical and PM approach/strategy
should be described.
o
Outsourcing/contracting
should be addressed
o
Benefits and value to the
client (note: this does not mean costs or budget) should be detailed.
o
Rough order of magnitude
(ROM) estimate of costs and required project budget should be included based on
your own cost estimate.
o
ROM estimate of total time
required to complete the project and project completion date should be included
based on your Project schedule.
o
A summary-level Gantt chart
with a few major bars might be a useful, though optional,
addition. However, do not include a copy of a full MS Project Gantt
chart that is so detailed that it is unreadable.
o A conclusion paragraph should be included, briefly summarizing the
project and requesting approval to proceed with the project.
As an example, PMI recommends the following
sections in a project management plan:
·
Purpose/background/approach
·
Goals/objectives
·
Scope
·
Deliverables
·
Constraints/assumptions
·
Related
projects/critical dependencies
·
Schedule and
milestones
·
Budget/cost-benefit
assessment
·
Risk
assessment
·
WBS
·
Quality management
approach
·
Tools and techniques
to be used
·
Resource
estimates
·
Standards
·
Change and control
procedures
·
Roles/responsibilities
·
Work plan
·
Team contact
directory
·
Approval sign-off form
There
are several other good templates and formats available. Please be sure to credit the source of your
Project Plan structure of format.
3.
A Microsoft PowerPoint presentation (approx.
8-10 slides) that provides a high-level executive-level summary of your project
proposal for the major stakeholder(s) (client and/or executive sponsor). The slides should be prepared and
formatted as though they will be presented face-to-face in a Conference room
with a projector.
§ The
presentation should open with a discussion of scope, cost, and schedule.
§ This
presentation will be a decision
presentation, not merely an information presentation. The
PowerPoint slides should NOT be overly full of text.
§ Length
should be appropriate to purpose and audience (approx. 8-10 slides).
§ The
slides should not be too full of text or bullets, and should use large enough
text for readability
§ Note: Please
do not use timed automatic slide transitions for this
presentation.
§
You
may organize and format your presentation in any way that seems most effective
and appropriate to the purpose.
·
Graphics may be used but
should be meaningful, useful, and not distracting or gratuitous.
·
The consolidated project plan document and project plan presentation should include:
o
Enough detail should be
provided to allow the stakeholder(s) to make a go/no-go decision on whether or
not the proposal is acceptable to begin implementing the project plan,
designing and installing the IT project.
o
MAKE A RECOMMENDATION!
o A title page or cover sheet that includes the
contributors. This should not be a stand-alone file but should
simply be the first page of another Word document (e.g., the Charter) that you
are submitting.
- Make sure that all your documents are consistent and don't
contradict each other. (For instance, the
schedule and costs as presented in the MS PowerPoint [.ppt], the MS
Project [.mpp], and charter and sections of the Consolidated Plan should
agree; the narrative in the Plan and the MS PowerPoint [.ppt] should
agree with each other; and so forth.)
- Also make sure that any problems with previous ITP deliverables
have been corrected before incorporating them in your
ITP-6 work, and make sure that any comments from the instructor regarding
previous ITP deliverables have been corrected and updated. PLEASE include a paragraph that
discusses what has been changed and updated (previous assignments that are
now part of the project plan), what changed and why. This may be the final paragraph or a
discussion included as an appendix, but I’d like to see what is different
from when you did the original assignment during the semester.
- Please post the THREE final ITP
documents (.mpp, .ppt, .doc) in the Assignment Area and in the Shared
Learning Environment Discussion Forum
- To
summarize: The plan should be in the structure of a
project management plan that you should find from a credible source
through your research. PMI, for example, is a credible source.
Your plan should include updated documents/assignments, as embedded
files, appendices, or any other method that works well for you and your
team. Please include a discussion of what has been updated and why,
even thought is not a normal part of a Project Management Plan. This
might include what you've learned through additional readings and sources,
what you've learned from sharing and looking at the other teams' efforts,
and what you've changed as a result of my feedback and comments.
This helps me focus in on the improvements you've made over the
semester. The final assignment includes a PowerPoint presentation
that leads the client to a go-no go decision. It should be a high
level presentation - much like an executive summary - that addresses the
problem, the solution, the scope, schedule and cost and other information
your team thinks is relevant to making the decision to proceed. And,
please don't forget to update the MS Project (.mpp) file. So
you'll post THREE documents only.
Grading approximate
breakdown by areas include:
o
General: Structure,
Format, Mechanics, Style (~4%)
o
Updated and Complete MS
Project (.mpp) Schedule (~19%)
o
Project Resources and
Costs (~15%)
o
Risk register (~20%)
o
ITP-6 Proposal Plan
Presentation PPT (~40%)
o
Updated project charter
(~3%)
Rubrics and
Grading for the ITP-6 Project Deliverable
To earn 90-100% of
the points available for this assignment –
Meet all requirements, including an updated MS Project WBS with
schedule, durations, dependencies, and resources; project resources and costs
at the major task and sub-task levels plus a project total in either your MS
Project (.mpp) and/or Excel; a Risk Register for all major tasks and at least 4
sub-tasks and 4 sub-sub tasks in either Excel or Word; a Microsoft Word document or (at your instructor's
option) PowerPoint presentation of (10-15 slides) that provides an
Executive Summary of your project proposal with sufficient detail to allow the stakeholder
to make a go/no-go decision on whether or not the proposal is acceptable to begin
work on the IT project, and that includes all the information specified above;
and an updated and expanded project charter.
Approximate breakdown by areas is as specified above. Include reference sources are used in the text
and included in a Reference page.
The MS Project (.mpp) is complete (all tasks include durations,
predecessors/successors, resources) and the Network View flows from left to right
with multiple paths culminating with the final task at the far right. Most of
the Network View is not critical path. Resources are not overallocated and the
final task clearly identifies the end of the project and is consistent with the
project charter discussion. The textbook
and at least 5 academically credible reference sources are used in the text and
included in a Reference page. Documents are thorough, easy to understand, and
provide consistency throughout. All
documents reflect improvements over the original submissions.
To earn 80-89% of the points
available for this assignment –
Meet all requirements, including an updated MS Project WBS with
schedule, durations, dependencies, and resources; project resources and costs
at the major task and sub-task levels plus a project total in either your MS
Project (.mpp) or Excel; a Risk Register for all major tasks and at least 2
sub-tasks and 2 sub-sub tasks in either Excel or Word; a Microsoft Word document or (at your instructor's
option) PowerPoint presentation of (8-12 slides) that provides an
Executive Summary of your project proposal with sufficient detail to allow the stakeholder
to make a go/no-go decision on whether or not the proposal is acceptable to
begin work on the IT project; and an updated project charter.
The MS Project (.mpp) is complete (all tasks include durations,
predecessors/successors, resources) and the Network View flows from left to
right with multiple paths culminating with the final task at the far right.
Most of the Network View is not critical path. Resources are not overallocated
and the final task clearly identifies the end of the project and is consistent
with the project charter discussion. The
textbook and at least 5 academically credible reference sources are used in the
text and included in a Reference page. Documents are thorough, easy to
understand, and provide consistency throughout.
All documents reflect improvements over the original submissions.
To earn 70-79% of
the points available for this assignment –
Meet all requirements, including an updated MS Project WBS with
schedule, durations, dependencies, and resources; project resources and costs
at the major task and sub-task levels plus a project total in either your MS
Project (.mpp) or Excel; a Risk Register for all major tasks in either Excel or
Word; a Microsoft Word document or (at your
instructor's option) PowerPoint presentation of (6-8 slides) that
provides an Executive Summary of your project proposal with sufficient detail
to allow the stakeholder to make a go/no-go decision on whether or not the
proposal is acceptable to begin work on the IT project.
To earn 60-69% of
the points available for this assignment –
Address an updated MS Project WBS with schedule, durations, dependencies,
and resources; project resources and costs; project risks; a Microsoft Word document or (at your instructor's
option) PowerPoint presentation that provides an Executive Summary of
your project proposal intended for the stakeholder to make a go/no-go decision
on whether or not the proposal is acceptable to begin work on the IT
project.
Less than 60% -
Team efforts that do not meet the requirements will earn a
zero. Team efforts that are not original
work will earn a zero. Team efforts that
do not have proper APA references and citations to any included or quoted work
will earn at most 50%.
Please notice that there is a STRONG incentive for ALL team members to carefully proofread team documents before submitting. This incentive will continue through the semester.
Case Scenario – Mamma’s
Bakery and Sandwich Shoppe
Your team has been asked to prepare a project plan to
install an IT system in a local bakery.
Mamma Mia has been the
primary baker and bakery owner since its opening 15 years ago. The bakery is one of a dozen shops in a strip
mall in an up-and-coming part of town. The bakery is a walk-up-and-order
configuration with no seating space. Because the bakery has become more
successful over the years, Mamma Mia has decided that the time is right to
expand the bakery into the next store, which is now vacant, and she has signed
a contract for the two stores to be connected and remodeled. This space will more than double the size of
the current bakery. With this added-on/extra space, Mamma Mia would like to offer
her customers sandwiches and bakery items, as well as café-type seating. At the moment, the bakery employs 1 other
baker and 2 persons who wait on the customers at the counter. All paperwork,
bookkeeping, ordering supplies, hiring and firing, and keeping track of
inventory is done by Mamma. When the expansion construction is complete,
Mamma Mia anticipates hiring 4 additional people full time – 2 food-service
certified sandwich makers, 1 more baker, and 1 more counter server. She also intends to hire 1 person to track
inventory and order supplies, and 1 person to manage the bookkeeping, bill
paying, and finance parts of the business.
Because the bakery is now a small operation, all business is
done by telephone and with paper documents.
There is one cash register and all bakery goods are purchased with cash
or check. To coincide with the construction/expansion effort, Mamma would like
to have an IT system installed for point-of-sale, inventory, bookkeeping,
purposes. Mamma would like the system to
“connect” to her suppliers, the health department for food services, and other
business relationships. She would also
like a website so that she has an Internet presence and so her customers can
make advance orders for pick-up. Related
to that, she would like the system to be able to process debit and credit
cards.
Mamma Mia has identified $100,000 to provide an IT system
that will be modern, easy to use/employee and customer friendly, and will make
her bakery and sandwich shop more efficient. The cost estimate is just that –
an estimate.
Mamma has very little experience working with computers and
IT systems. She feels a bit “old
fashioned” but she is willing to learn and wants to be sure that her employees learn,
too, how to work with the IT system.
Mamma is your point of contact and the person yu will be working with as
you “fill-in” and finalize the requirements for the IT system, and then move to
the design and implementation of the IT system.
This means you will have a need to define and explain terms as you work
with her.
As you begin to plan the ITP project, keep in mind that
until now the client has had little or no IT system and has had no IT
staff. In addition, there is no networking,
LAN, or Internet installed, and no productivity software or other applications. You may assume that Internet connectivity is
available in the area, however (whether via ISP or satellite or whatever). Mamma Mia is the major stakeholder and your
point of contact for this proposal. Your
instructor will fill the role of Mamma and the major stakeholder. So all questions for the client should be
directed to your class instructor. Your team may consider clarifying the
requirements, including the available funding, through Private Message
email interviews with Mamma Mia.
USA 
India