This week's focus is on project information. As a project manager, you will need to keep your finger on the pulse of the project. You need to identify the information that you are monitoring, collecting, analyzing, and reporting. Based on the information, you and others will need to make decisions regarding the project.
Download the Course_Project_Week_6.docx from Doc Sharing to start this assignment. The Course_Project_Week_6.docx template contains all the sections that you will need to complete, including instructions to help you work through this part of the Course Project. You will submit this deliverable to the Week 6 Course Project Dropbox.
Project Title:
Project Manager:
Executive Sponsor:
Collecting Project Status Information
Part of managing projects is to define the information that is used to understand the status and progress of the project. The types of information that would be needed must be specifically defined along with how and when to collect it, how to analyze it, how to present it and to whom, along with being prepared to involve principal project stakeholders to make decisions about the project.
Project Information to Monitor
List and describe the project information that you will use to monitor the project.
How to Collect Project Information
List and describe how you will collect the project information that you will use to monitor the project.
Frequency for Project Information Collection
List and describe how often you will collect the project information that you will use to monitor the project. There may be different periods for different sets of information.
ProjectStatus Information and Recipients
Describe the to whom you will present project status information and specific data you will use to keep the recipients aware and up to date about the project.
Plan and Take Adaptive Action
As you collect and disseminate information, you will need to make difficult decisions based on what happens during your project. You may need to adjust the project scope eliminate deliverables, find other ways to complete the work, alter task/resource dependencies, change how your project resources are allocated, or accept the new situation and keep moving forward.
Methods to Analyze the Impact of the Status Information
It is one thing to collect information about how the project is progressing. The project manager and team need to understand that information and determine any alternatives. Describe how you will perform such an analysis.
Process/Procedures to Make Decisions that Affect the Project Schedule and Budget
After analyzing the information, you will need to suggest alternatives that could impact the project going forward. Describe how you will proceed to make or request such decisions.
People Who Will Be Involved in Making Project Status Decisions
Provide the name(s) and title(s) of the people to be involved in making the decisions. Explain why these people are involved and what is expected from them.
Method to Communicate Project Status Decisions
After the decisions are made, you will need to communicate to all project stakeholders. Describe how you will communicate this.
How to use this form:
• Complete the information inside the ‘form fields’ - the form fields should appear as grey areas inside the cells requiring information
• You are the project manager for your Course Project
• Remove all words/instructions that are in maroon/purple type before submitting to the Dropbox
• Save your completed Project Selection document using the course file naming convention, LastName_Course_Project_Week_6.
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